Use cases · Rentals and permits

Why does the state’s list disagree with ours?

The state’s rental registry, the listings on the booking sites and the town’s own permits each count rentals their own way, and none of the three was written to be compared with the others. ArtifexAI matches each listing and each registration to a home and sets it against the permit, and staff confirm every match before a letter goes out.

Each orange square is a state registration the town can now match to a home.

To carry upstairs

One sentence for the manager, three for the Select Board

Manager’s sentenceArtifexAI matches the rental listings and the state registrations to homes and checks them against our permits day by day, and each match waits for staff to confirm before anything is sent.

Board’s three sentencesThe state’s registry and our permit list have never been laid side by side, and when a resident asks at a hearing why the two counts differ, no one in the room has a list to answer from. In one coastal Massachusetts town ArtifexAI answered that question the week it was asked; most of the gap was entries the state never clears when a home stops renting, and the same check has run every day since. The first answer in that town came back before any contract was signed, from a copy of records the IT contractor had already made, and our town’s would start the same way, in about a week.

Massachusetts Department of Revenue, “What do we know about seasonal homes and short-term rentals,” July 2024; the state registry holds no per-property earnings and is not cleared when a home stops renting

In one town

Why the state counted about 1,500 rentals and the town about 1,000

A resident at a hearing asked why the state counted about 1,500 rentals and the town about 1,000. ArtifexAI matched the state’s registrations to homes and set them against the town’s permits that week. Most of the gap was entries the state never removes when a home stops renting or changes hands; the town found 78 homes renting with no permit, each with its listing beside the assessor’s card for staff to confirm.

78homes the town found renting with no permit, each with its listing and its card

That weekwhen the first answer came back

Every dayhow often the check has run since

Each square is one state registration; most land on a home with a permit, and a few on a home with none.

See the whole story of that hearing, and what has run every day since.

The rentals case study carries the question, what the record showed and the daily check that followed; a question sent from here goes to a founder, who reads it and replies.

The rentals case study A question for ArtifexAI